Services
Paperwork in, data out & nobody retyping it.
Send in receipts, supplier invoices, delivery notes and voice notes however they arrive. We set up the reading, checking and filing, so the figures land in your books and anything unclear comes back to you as a question.
Dan, Builder
My receipts stay in the van until the accountant asks for them at the end of the quarter. Then it’s a weekend of typing them in, and some have faded too much to read. Is there an easier way to keep on top of it?
Duet
Post them in as they arrive. We’ll read them into your books and ask you about anything unclear.
Post it in & watch it land.
Drag a paper through the letterbox and it becomes a row in the books. Where a figure is unclear, it asks you instead of guessing.
| Supplier | Date | VAT | Total |
|---|---|---|---|
| Lansdown Fuel | 17 Sep | ? | |
| Severnside Spares | 18 Sep | £14.00 | £84.00 |
| Bristol Timber | 12 Sep | £69.70 | £418.20 |
Drag a paper into the letterbox, or play Dan’s voice note.
Whatever the pile, read & filed.
The same set-up works for a café’s supplier invoices, a plumber’s van receipts and a landlord’s repair bills.
Example conversations
Mel, Café owner
Supplier invoices turn up by email, by post and tucked in with the milk. On Sunday nights I check them against what arrived and type them into the accounts. Could they go in as they come?
Duet
They could. Each one is read as it arrives and checked against the delivery, and you see anything that doesn’t match.
Rhys, Plumber
I pay for parts on the card and the receipts end up in the van door. By the time I sort them, half have faded. Can I just take a photo and forget about it?
Duet
Take the photo and send it. It’s read into your books, and if a figure has faded you get one quick question.
Helen, Landlord, six flats
Repair bills come from five different tradespeople, all laid out differently. At tax time I’m still working out which flat each one was for. Could that be sorted as they arrive?
Duet
Yes. Each bill is filed against its flat as it comes in, and it asks you when the address isn’t clear.
Not sure? It asks & you answer.
Every receipt is read field by field. Anything it can’t read clearly comes to you as one plain question, and your answer files it.
Every kind of paper, one row & one place.
A receipt, a supplier invoice, a delivery note or a voice note from the van. Whatever arrives, the same details land in the same columns.
| Paper | Date | From | Amount | Filed as |
|---|---|---|---|---|
| Receipt | 28 Sep | Bedminster Cash & CarryCups and napkins | £32.16 | Supplies |
| Supplier invoice | 30 Sep | Mendip DairyMilk and cream | £177.00 | To pay by 14 Oct |
| Delivery note | 1 Oct | Harbourside Bakery4 croissants short | £5.20 | Credit to claim |
| Voice note | 29 Sep | Jake, window cleanerWindow clean | £20.00 | Cash paid out |
Whatever comes in, the same details land in the same columns.
IllustrationSet up once & then it just runs.
We look at what comes in and where it needs to end up, agree one fixed price, then set it up on your own paperwork.
What people ask & what we tell them.
However it already arrives. Forward the email, take a photo on your phone, or drop a scan in a shared folder. We set up the way in around how you work now.
It asks rather than guessing. You get one plain question, such as “Was the total £41.34 or £44.34?”, and your answer files it. Nothing unclear goes into your books unchecked.
We set it up to file into the books you already keep, whether that’s accounts software or a spreadsheet. Tell us which you use and we’ll confirm how it connects before we quote.
Where you choose. It can run on a UK or EU cloud service, on your own network, or fully offline on a machine in your office. We’ll talk through which suits your paperwork before we build.
Yes. This saves the typing, not the judgement. Your accountant gets tidy books with the paper behind each line kept alongside it, and less to chase you for.
Duet
Your turn. What’s piling up on your desk?
Send us the pile & get a fixed quote.
Or email [email protected] · We’ll come to you in Bath or Bristol.
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